The consequences that stem from such an event vary based on any number of factors. But what happens if a user becomes infected by malware, and that malware covertly turns the user’s device into a bot for sending spam? After all, the users in most organizations probably aren’t sitting around all day, blasting thousands of spam messages to the outside world. On the surface, outbound spam would seem to be a nonissue. As important as it is to keep spam out of users’ mailboxes, it is also important to take measures to prevent outbound spam.
build custom-tailored managed IT solutions.Ĭontact us today to find out how our team can help you to find the email solution that meets your needs and keeps your business running.When most people think of spam, their minds quite naturally turn toward the relentless stream of unwanted email that we all receive every single day.
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Next week’s Tech Thursday article will cover how to fine-tune your spam filtering to make your users happy.Į-N Computers helps businesses in Virginia, Maryland, and Washington, D.C. But, it can take some tweaking to make sure that most spam is blocked and legitimate messages are allowed. Use “add exception” to allow specific rules.Ĭonfiguring your spam policies can protect your organization from many types of attacks and reduce user frustration. The rule can be applied to groups using The recipient is a member of and to domains using The recipient domain is. To only apply the rule for specific users, select The recipient is and enter the users’ email addresses. Messages matching the rules you specify will have the same action applied as for High confidence spam.Ĭustom policies can be applied selectively in the advanced options page using the Apply to menu. The international spam page allows you to block messages written in specific languages or from specific countries. But, don’t add your domain name to the allowed list - it could allow fraudulent emails with spoofed sender addresses through. It is a good idea to add your organization’s IP addresses to the Allow list. Click the Add + button and enter addresses, domains, or IPs either one per line or in a semi-colon separated list. The Block Lists and Allow Lists pages enable you to expressly allow or block specific email addresses, domains, or IP addresses. This could include things like marketing emails, newsletters, and other things that your users may or may not want to receive. Use the checkbox Mark bulk email as spam to control if these messages are treated as spam or if they are delivered to the intended recipients. And Redirect messages to email address delivers the message to another inbox instead of the intended recipient.īulk email refers to messages which may or may not be unwanted automated messages. Prepend subject line with text adds configurable text to the subject line to alert your users to suspected spam. Add X-header will add a header to the mail message which is invisible to the end user but can be read by other mail services or programs to further act on them.
These may be better if your users access their email through clients other than Outlook. Quarantine message will not deliver the message to the user’s Junk Email folder, but instead moves it to a separate mail area that can be accessed if needed, but by default is deleted after 15 days.įinally, there are some actions that can give you more options for dealing with or monitoring spam in your organization. Delete message will immediately delete the whole email including all attachments, with no option for recovery. Other actions may be more appropriate for high-confidence spam. This is a good choice for medium-confidence spam messages. This will deliver the message to the recipient’s junk email folder in their mail client, and will allow users to check their own spam filter for false positives. Move message to Junk Email folder is the default option.
Spam are messages which are likely to be unwanted. High-confidence spam are mail messages that are certainly spam. You can choose the action to take for different categories of spam based on the “spam confidence level” (SCL). The Spam and Bulk email actions category contain the settings for automated filtering applied by the EOP engine. Either edit an existing policy, including the default policy, or click on the New + icon to create a custom policy. The General page will show the default spam filtering policy. First, open the Exchange Admin Center (EAC) and navigate to Protection and then Spam filter.